Under general direction, administers contracts for Thornton with a primary focus on construction-related contracts for the City’s Capital Improvement Program. Contracts include construction contracts, design professional service agreements, testing and inspection agreements, material and equipment pre-purchase agreements, maintenance and service agreements, and other contracts and agreements.
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
Administers contracts and agreements. Examples of contracts include professional engineering design and construction contracts for municipal civil construction. Project types include utility pipelines, treatment plants, street improvement projects, drainage projects, landscaping projects, traffic signal improvements, municipal master planning, engineering studies, and recreational facility construction projects. Other agreements and contracts administered include maintenance agreements, animal shelter services, cellular site lease agreements, legal services, appraisal services, utilities agreements, developer reimbursement agreements, and management consulting agreements.
Works closely with project managers and other City staff from departments requesting contractual services to ensure their needs and interests are met.
Assures that Thornton’s contracting process is conducted in accordance with all federal, state and local laws and ordinances.
Assures that appropriate levels of insurance coverage and bonding are provided.
Monitors contractors' and consultants’ performance and compliance with contract terms. Initiates corrective action when needed.
Maintains records of contract and agreement documents; monitors and documents project status; prepares and distributes project status reports; prepares contract-related correspondence.
Facilitates dispute resolutions between contractors, vendors, consultants, and associated City staff.
Attends a variety of meetings to administer contracts and to communicate contract status and expectations.
Administers the Request for Proposal (RFP) and construction bid processes; prepares, reviews, and edits RFP and bid documents and provides input to associated department staff. Manages pre-bid and pre-proposal meetings; prepares and issues addenda, evaluates proposals, conducts bid openings, prepares bid tabulations, and performs post-bid qualifying reviews of contractors and consultants. Leads consultant selection process. Prepares notice of award; verifies bonding and insurance requirements are met; manages contract and agreement execution process; and prepares notice to proceed.
Reviews and negotiates requests for change orders and amendments; prepares and executes related documents.
Prepares purchase orders and check requests. Verifies, approves, and processes contractor and consultant payment requests.
Monitors project progress. Verifies project close-out documentation is delivered. Advertises construction projects for verified claims; administers claims process. Administers warranty period on completed contracts; monitors compliance with warranty terms or reimbursement agreements.
Performs project management and construction management duties as directed.
Assists in development and monitoring of capital improvement project budgets.
May serve in an acting capacity during absences.
Performs other duties as assigned.
Bachelor's degree in Civil Engineering or Construction Management from an accredited college or university; minimum of two years’ experience in civil construction contract management, experience as an owner’s representative on civil construction projects for a government entity preferred. Equivalent combinations of education and experience may be considered.
About City of Thornton
Thornton is a home rule city operating under the Council - Manager form of government. The city council consists of the Mayor, elected at large, and eight Council members, two elected from each of the city's four wards.